Teamwork.com Alternatives for Agencies: 7 Options Compared on Price and Money Features (2026)

The best Teamwork.com alternatives for a marketing agency depend on why you are leaving: ClickUp and Monday.com if you want the same project work done cheaper, Productive.io and Scoro if you want resourcing and utilisation, Workamajig, Function Point or Accelo if you want a traditional agency system of record, and Wieldy if you want retainers, invoicing, sales commissions and media spend in the same system as projects. This page is published by Wieldy, an agency management software product built by Zerak, and Wieldy is one of the seven tools compared — so read the pricing table, not the adjectives. Every competitor price below is taken from that vendor's own pricing page in September 2026 and is re-checked quarterly; the next review is December 2026.

Why do agencies look for a Teamwork.com alternative?

Agencies leave Teamwork.com for three reasons, usually in this order.

1. Per-user cost compounds as headcount grows. Teamwork's Accelerate tier is $24.99 per user/month billed annually with a 5-user minimum, and monthly billing runs about 29% higher (Source: teamwork.com/pricing, checked September 2026). At 10 people that is manageable. At 40 it is a line item somebody questions.

2. The money lives somewhere else. Retainer profitability sits in a spreadsheet. Invoices sit in QuickBooks. Sales commissions sit in a second spreadsheet that the sales lead maintains. Media spend sits in the ad platforms and a third spreadsheet. Nothing reconciles automatically, and month-end is a manual assembly job.

3. The tool is project-shaped. Teamwork is built around projects, tasks and time. Sales pipeline, client approvals and payment collection bolt on rather than belong.

To be fair to Teamwork: it is a capable project management tool for client services teams. There is a free plan up to 5 users, Basics at $9.99 per user/month billed annually with a 3-user minimum, capacity planning and invoicing from Accelerate, and a 14-day free trial (Source: teamwork.com/pricing, checked September 2026). If projects and time really are the whole job, staying put is a legitimate answer and the rest of this page will not change your mind.

If one of the three triggers above is yours, use it to pick your shortlist. That is how this page is organised — by the problem, not alphabetically.

How much does Teamwork.com actually cost for a 20-person agency?

A 20-person agency on Teamwork Accelerate at $24.99 per user/month billed annually pays $499.80 per month, or $5,997.60 a year. That is before any CRM, invoicing tool, reporting tool or commission spreadsheet sits alongside it.

Here is the arithmetic most roundups skip. Annual billing, list prices as shown on teamwork.com/pricing, checked September 2026.

Monthly billing runs about 29% higher than the annual figures above (Source: teamwork.com/pricing, checked September 2026). Optimize and Enterprise are sold through Teamwork's sales team, so you cannot budget those from the website.

This sets up the structural point for the whole comparison: every tool on this page except Wieldy charges per user. The ranking therefore changes with team size. A tool that is cheapest at 5 seats can be the most expensive at 40, and a tool that looks expensive at 5 can be the cheapest at 40. Compare totals at your headcount, not tier prices.

Worth doing before you shop: put your current total tool spend against your gross margin using the free agency profit calculator. Software is rarely the biggest number, but it is one of the easiest to fix.

What are the seven Teamwork alternatives, grouped by what you are trying to fix?

Each tool below uses the same five lines: who it is built for, the pricing model with source and date, what it does better than Teamwork, where it is weaker, and who should shortlist it. Where a vendor's site does not clearly state something, this page says "check with them" rather than asserting an absence.

If you want the same job done cheaper: ClickUp and Monday.com

ClickUp

• Built for: general work management across any team type, not agencies specifically.
• Pricing model: per user, with a free tier. Free Forever plan; Unlimited $7 per user/month billed yearly ($10 monthly); Business $12 per user/month billed yearly ($19 monthly); Enterprise custom. An AI add-on is listed at $9 per user/month, with AI credits sold separately. Source: clickup.com/pricing, checked September 2026.
• Better than Teamwork at: view flexibility, custom fields and building your own structures; a generous free tier for small teams.
• Weaker at: agency money. Retainer profitability, commissions and media spend are a build-it-yourself exercise in custom fields and formulas — which works until the person who built it leaves.
• Shortlist it if: you want maximum configurability and you have someone internally who enjoys maintaining it.

Monday.com

• Built for: general work management, marketing teams included, across many industries.
• Pricing model: per seat, tiered (Free plan up to 2 seats, then three paid tiers plus Enterprise), with a 3-seat minimum on paid plans and 18% off when billed yearly; AI credits are charged on top of seats. Monday.com shows prices in the currency of your billing country, so check monday.com/pricing directly for the figure that applies to you rather than relying on a dollar price quoted elsewhere. A 14-day trial is available on the Pro plan. Source: monday.com/pricing, checked September 2026.
• Better than Teamwork at: board flexibility, automations and visual planning; broad app marketplace.
• Weaker at: the same gap as ClickUp — it is a work platform, not an agency system of record for money.
• Shortlist it if: the whole company, not just delivery, will live in one flexible work tool.

If you want resourcing, utilisation and forecasting: Productive.io and Scoro

Productive.io

• Built for: agencies and professional services — budgeting, resource planning, time tracking, project management.
• Pricing: per user. Essential listed at $10–12 per user/month depending on billing, Professional $25 per user/month, Ultimate custom. Prices shown for a minimum of 10 users. 14-day free trial, no credit card. Source: productive.io/pricing, checked September 2026.
• Better than Teamwork at: margin visibility on projects, resource planning and utilisation rate reporting. Invoicing and HRIS integrations come in from Professional; revenue forecasting sits on Ultimate.
• Weaker at: the sales and media side. If you pay tiered sales commissions or run client ad budgets through your own account, check with them on how that is handled.
• Shortlist it if: utilisation and project margin are your main blind spots and you bill mostly time.

For a deeper side-by-side, see Wieldy vs Productive.io: An Honest Comparison for Agency Owners or Productive.io Alternatives for Agencies: 7 Options Compared.

Scoro

• Built for: service-based firms broadly — consultancies, agencies, architecture, engineering, IT.
• Pricing: per user and modular. Bundles from $17 per user/month (Time-Billing) up to $57 per user/month (End-to-End), minimum 5 users, annual billing saves 13–17%. 14-day free trial, no credit card. Source: scoro.com/pricing, checked September 2026.
• Better than Teamwork at: quoting-to-invoice flow, financial reporting and planning depth.
• Weaker at: predictable pricing. The modular structure means the bundle you actually need determines the real price — price the End-to-End bundle, not the entry one, before you compare.
• Shortlist it if: you want a mature financial layer and you are comfortable buying the top bundle.

See also Wieldy vs Scoro: Real Monthly Cost and Fit for a 6–15 Person Agency and Scoro Alternatives for Agencies: 7 Options Compared.

If you want the traditional agency system of record: Workamajig, Function Point and Accelo

Workamajig

• Built for: agency and in-house creative teams.
• Pricing: per user. Agency and In-House plans $49 per user/month at 10+ users, $47 at 25+, $45 at 50+; minimum 10 users; Enterprise custom. Twelfth month free when prepaying annually. No free trial listed. Source: workamajig.com/pricing, checked September 2026.
• Better than Teamwork at: depth of traditional agency workflow — estimates, job numbers, production accounting.
• Weaker at: trying before buying, since no free trial is listed, and at small team sizes given the 10-user minimum.
• Shortlist it if: you are a creative production shop that wants one long-established system and will commit to onboarding.

More detail in Workamajig Alternatives: 7 Agency Management Platforms Compared.

Function Point

• Built for: agencies — it calls itself agency management software covering client, project, resource and financial management.
• Pricing: per user. Standardize $53 per user/month billed annually ($58 monthly); Optimize $62 per user/month billed annually ($68 monthly), adding QuickBooks Online and BI reporting. No free trial listed; sold through a demo. No seat minimum is published on their pricing page. Source: functionpoint.com/pricing, checked September 2026.
• Better than Teamwork at: joining finance to delivery, especially with the QuickBooks Online link on Optimize.
• Weaker at: self-serve evaluation, and cost at scale — at 40 seats the Optimize tier is a substantial monthly commitment.
• Shortlist it if: you want an established agency platform with accounting integration and will sit through a demo.

See Function Point Alternatives for Agencies: Wieldy vs Function Point.

Accelo

• Built for: professional services generally — consulting, accounting, engineering, architecture, agencies, IT.
• Pricing: no public pricing. Custom quote based on team size, sold through a demo with guided onboarding that typically runs weeks. Source: accelo.com/pricing, checked September 2026.
• Better than Teamwork at: client-work automation across the full ticket-to-invoice lifecycle for services businesses.
• Weaker at: budgeting from the website. That means you cannot put a number in next year's plan without booking a call first, and onboarding is measured in weeks, not days.
• Shortlist it if: you have the time for a guided evaluation and you want a services platform rather than an agency-specific one.

See Accelo Alternative for Marketing Agencies: Wieldy vs Accelo.

If you want money, sales and clients in the same system as projects: Wieldy

Wieldy (this page's publisher)

• Built for: owners of marketing, creative and digital agencies of roughly 5–50 people, especially those that do media buying and pay sales commissions.
• Pricing: flat price per workspace, not per user, and no per-client fees. Launch pricing is 40% off regular, locked for as long as the subscription stays active, and ends 18 October 2026: Growth $59/month (regular $99, 6 seats), Pro $105/month (regular $175, 15 seats), Scale $174/month (regular $290, unlimited seats). Yearly billing is 10× the monthly price: $590, $1,050, $1,740. 7-day free trial, no credit card; month-to-month, cancel anytime.
• Better than Teamwork at: the money layer — retainers, invoicing with card payment, tiered sales commissions, media-buying money flow and reconciliation, payroll and HR records, sales CRM with a WhatsApp and web lead pipeline, branded client portal with approvals and white-label, automated monthly client reports, live Meta Ads and Google Ads sync (Pro and above).
• Weaker at: it is newly launched, so there is no long third-party review history to lean on. It is also not a dedicated SEO or social-media scheduling tool and not a full accounting ledger — it exports to accounting.
• Shortlist it if: projects are not your problem; retainer profitability, commissions, invoice chasing and media spend reconciliation are.

For the specific matchup against this page's subject, see Wieldy vs Teamwork.com: Which Actually Runs a Marketing Agency?

What is the total monthly cost at the same team size?

At 20 seats on annual billing, the per-user tools in this comparison range from roughly $200 a month to over $1,200 a month — and Wieldy's flat Scale plan at $174 a month does not move when headcount does.

Assumptions, stated plainly: annual billing throughout; the specific tier named in each row; minimum-seat rules applied (Productive 10, Scoro 5, Workamajig 10, Teamwork 5 on Accelerate); prices as listed on each vendor's own pricing page in September 2026 and subject to change. Wieldy figures are launch prices, and Wieldy plans are priced per workspace, so seat count does not change them — Growth covers 6 seats, Pro 15, Scale unlimited. ClickUp and Monday.com are described in the section above but left out of this table because their pricing pages either show region-dependent currency (Monday.com) or would require a separate breakdown of per-tier limits (ClickUp) to compare fairly at a fixed seat count.

Sources: teamwork.com/pricing, productive.io/pricing, scoro.com/pricing, workamajig.com/pricing, functionpoint.com/pricing and accelo.com/pricing, all checked September 2026. Wieldy prices are launch prices ending 18 October 2026. Totals are simple multiplication of list price by seats; volume discounts negotiated with a sales team are not reflected.

Where the lines cross is easy to see. At 15 seats, Wieldy Pro is $105 a month flat; the per-user tools in this table run from roughly $150 to over $900 a month at the same headcount, depending on tier.

The honest counterpoint: per-user pricing is not inherently worse. If you have four people, several of these tools cost less than any flat plan, and Teamwork's free tier covers five users outright. Flat pricing wins as you grow, and it wins hardest when you start adding seats that are not billable — finance, HR, an office manager, three juniors. Under per-user pricing, every one of those people costs you money to give visibility to. That is a bad incentive.

For a wider look at this exact question across more tools, see Agency Management Software Pricing: Flat Workspace Price vs Per User and Best Agency Management Software in 2026: 7 Tools Priced at the Same Team Size.

Where does the money actually live, and why do most comparisons skip it?

Most Teamwork alternative roundups compare task views and Gantt charts because those are easy to screenshot. The four workflows that actually decide whether an agency is profitable rarely appear at all.

Retainer profitability per client. A retainer is only profitable if delivered hours stay under what you priced. Most agencies discover a loss-making retainer at renewal, not in month two. If you are re-pricing, see How to Price Agency Retainers: The Capacity and Margin Math, What Is a Retainer? Agency Retainers Explained, and use the retainer pricing calculator to run the arithmetic.

Tiered sales commissions. This almost never appears in an agency PM tool because commission sits between three systems: the CRM knows who closed the deal, finance knows what was actually collected, and payroll knows what gets paid. Tiering makes it worse — a rep might earn one rate up to a threshold and a higher rate above it, with the rate applied to collected revenue rather than signed value. Run that in a spreadsheet and you get disputes, because the rep's sheet and the finance sheet disagree by one deal. See The Agency Sales Commission Plan: A Template Built for Retainers, Sales Commission Tracking for Agencies: Paying Reps on Retainers Without a Spreadsheet, and the tiered sales commission calculator.

Media buying money flow and reconciliation. Client funds come in, platform spend goes out, the agency fee sits on top, and at month-end someone has to reconcile what Meta Ads and Google Ads say was spent against what the client was billed and what is still sitting in float. Get this wrong and you are financing client media out of your own working capital without realising it. Wieldy's Pro plan includes live Meta Ads and Google Ads sync plus media-buying money flow and reconciliation. More detail in Re-billing Ad Spend to Clients: The Agency Media Buying Reconciliation Playbook.

Invoicing and collection. In Wieldy, clients pay invoices by card through Stripe and the payment is recorded against the invoice automatically; cash and bank transfer are recorded manually; invoices, payments and reports export to CSV for the accountant. Collection is a process problem more than a software problem — see How to Get Agency Clients to Pay on Time: A Cash-Flow Playbook. If you want to check your own numbers first, the agency profit calculator and budget at completion calculator are both free.

Stated plainly, since this page is published by Wieldy: Wieldy is not a dedicated SEO tool, not a social-media scheduling tool, and not a full accounting ledger. It exports to accounting. If your gap is keyword tracking or post scheduling, none of the seven tools here is your answer.

How do you run the switch decision in two weeks?

Run it as a five-step sequence, not an open-ended evaluation. Two weeks is enough if you do these in order.

1. List every tool you pay for alongside Teamwork and total the monthly spend. Project tool, CRM, invoicing, reporting, e-signature, scheduling. The comparison is never "Teamwork vs alternative" — it is "this stack vs that stack".
2. Write down the three workflows that currently live in spreadsheets. Commission calculation, retainer hours versus fee, media spend reconciliation — whatever yours are. These are your real requirements.
3. Shortlist no more than two tools. Three is how evaluations die.
4. Trial both with one live client and one live project. Not test data. Test data hides every workflow problem you have.
5. Check export before you commit. Can you get clients, invoices and time entries out as CSV, on your own, without asking support?

Two switching costs nobody prices: historical data and team habit. On data, talk to any vendor about moving existing records before you sign, and get the answer in writing. For Wieldy specifically, we do not promise import tools, migration help or a setup timeline — talk to the team about moving your data and get a straight answer for your situation. On habit, budget for the fact that a delivery team that has used Teamwork for three years will be slower for a month.

Who lets you self-serve a trial, as listed on each vendor's site in September 2026:

Frequently asked questions

Is there a free alternative to Teamwork.com?

Teamwork.com itself has a free plan for up to 5 users (Source: teamwork.com/pricing, checked September 2026), and ClickUp and Monday.com both offer free tiers — check their current limits on their own pricing pages, as tier contents change. Free plans generally cover tasks and projects only; invoicing, commissions and client reporting sit on paid tiers everywhere.

Which Teamwork alternative is cheapest for a 20-person agency?

On the September 2026 list prices in this page's table, at 20 seats with annual billing, the lowest totals are Wieldy Scale at $174/month flat, Teamwork Basics at $199.80/month and Productive Essential at $200–240/month. Cheapest depends on scope: Basics and Essential cover projects, while a flat agency plan also covers invoicing, CRM, commissions and HR. Compare what is included, not just the total.

Which Teamwork alternatives include invoicing and client payments?

Teamwork includes invoicing from its Accelerate tier; Productive.io adds invoicing and HRIS integrations from Professional; Scoro's higher bundles cover quote-to-invoice; Function Point Optimize adds QuickBooks Online. Wieldy includes invoicing with online card payment through Stripe on every plan, including Growth at $59/month launch price. For card payment specifically on the others, check with each vendor.

Can I run tiered sales commissions and media buying spend in Teamwork.com?

Teamwork.com positions itself as project management for client services teams, and its pricing page lists capacity planning and invoicing rather than commission or media-buying reconciliation — check their feature list and integrations directory for the current position rather than assuming. Wieldy includes tiered sales commissions on every plan, and media-buying money flow with reconciliation plus live Meta Ads and Google Ads sync from the Pro plan.

What is the difference between project management software and agency management software?

Project management software organises work: tasks, timelines, time tracking, capacity. Agency management software adds the commercial layer around that work: clients and retainers, proposals, invoicing and collection, sales pipeline, commissions, payroll and HR, and client reporting. Teamwork.com, ClickUp and Monday.com sit mostly in the first group. Workamajig, Function Point, Accelo and Wieldy sit in the second. See Agency Management Software Built Around Agency Money, Not Tasks.

Is it worth switching, or should I just add a finance tool?

If Teamwork works for delivery and you only need invoices, adding a finance tool is usually cheaper and less disruptive. Switching pays off when the joins are the problem — when commission depends on collected revenue, retainer profit depends on logged hours, and nobody can answer a question without opening three systems. Count the joins, not the tools.

Who this page is from, and what to do next

Author: Ed Kamel, founder of Zerak and Wieldy. Wieldy began as the internal system of the marketing agency he runs, so retainers, sales commissions and media buying are core features rather than add-ons — he writes from running them himself.

Review: reviewed and competitor prices re-checked by the Wieldy team. Published September 2026. Next price review December 2026. Wieldy is newly launched and is not yet listed on G2 or Capterra, so this page quotes no customer counts, ratings or testimonials.

Two no-friction ways to judge Wieldy agency management software for yourself: open the live demo workspace with sample agency data from wieldyapp.com — email only, no account — or start the 7-day free trial with no credit card. Launch pricing (40% off regular) ends 18 October 2026 and is locked for as long as the subscription stays active. If you would rather start with the numbers, every free agency tool is open with no sign-up.