Wieldy vs Teamwork.com: Which Actually Runs a Marketing Agency?

The short answer

Teamwork.com is project-management-first software for client-services teams that bill time: tasks, timesheets, billable rates, budget burn, capacity planning, and invoicing on higher tiers. Wieldy is agency-operations-first: it runs clients and retainers, proposals, invoicing, tiered sales commissions and media-buying money alongside projects. Choose Teamwork.com if hours-to-invoice is the core of the business. Choose Wieldy if the questions keeping you up are profit per client, who is owed commission, and whether the ad budget reconciles.

Cost snapshot, at 15 users:

• Teamwork.com Accelerate: $24.99 per user/month billed annually — about $374.85/month for 15 users (minimum 5 users; source: teamwork.com/pricing, checked September 2026).
• Wieldy Pro: $105/month flat (launch price, regular $175), 15 seats included, no per-client fees.
• Every price on this page states the team size it is based on. There is no other honest way to compare per-user pricing against a flat workspace price.

Disclosure: this comparison is written and published by the Wieldy team. We are not neutral and will not pretend to be. What we can do is source every claim. All Teamwork.com figures and positioning statements on this page come from Teamwork.com's own published pages, checked in September 2026 and dated below. Where we are not certain what Teamwork.com does, we say "check with Teamwork.com" rather than guessing.

Last verified: September 2026. Pricing is re-checked by the Wieldy team every quarter; next review December 2026. Author: Ed Kamel, founder of Zerak and Wieldy. Wieldy began as the internal system of the marketing agency Ed runs, so he writes from running retainers, sales commissions and media buying himself. Wieldy is built by Zerak.

Who each product is actually built for

Teamwork.com positions itself as project management and PSA (professional services automation) for client-services teams. Its published feature set covers tasks and project planning, time tracking, billable rates, budget tracking, resource and capacity planning, and invoicing from the Accelerate tier upward. It is a mature, established product that sits in the same consideration set as Asana, Monday.com and ClickUp for teams whose main problem is delivery visibility. If you have ever compared Teamwork.com to Asana, you were comparing the right two things.

Wieldy started somewhere else. It was the internal system of a working marketing agency, built by Zerak, and it was built because spreadsheets could not answer money questions fast enough. That history is why an agency management software platform like Wieldy treats retainers, tiered sales commissions and media-buying money flow as first-class objects with their own logic — not as custom fields bolted onto a task.

Here is the distinction in one sentence you can repeat in a management meeting:

Teamwork.com answers "is this project on track and on budget?" Wieldy answers "is this agency making money, and where is it leaking?"

Both are real questions. Most agencies need both. The decision is which one you want the system of record to be built around.

Wieldy's buyer is specific: owners and ops leads at 5-50 person marketing, digital and creative agencies who currently run on spreadsheets plus a stack of disconnected tools — a project tool, a CRM like HubSpot or Pipedrive, QuickBooks or Xero for books, Stripe for payments, a commission spreadsheet, a reporting tool, and a lot of browser tabs.

Price at 6, 15 and 30 people

Methodology. Teamwork.com prices are as published on teamwork.com/pricing in September 2026, on annual billing: Free plan up to 5 users; Basics $9.99 per user/month annually (minimum 3 users); Accelerate $24.99 per user/month annually (minimum 5 users, adding capacity planning and invoicing); Optimize and Enterprise tiers are sold through their sales team, so they are not priced here. Teamwork.com notes that monthly billing runs roughly 29% higher than annual. Wieldy's current launch pricing (40% off the regular price, locked in for as long as the subscription stays active, offer ends 18 October 2026) is Growth $59/month (regular $99, 6 seats), Pro $105/month (regular $175, 15 seats), Scale $174/month (regular $290, unlimited seats — Scale is the top plan; there is no plan called Enterprise). Yearly billing is 10× the monthly price, i.e. two months free — $590, $1,050 and $1,740. Same seat count on both sides in every row. Prices change; check both pricing pages before you sign anything.

The structural point, not a cheap shot. Per-user pricing means the bill rises every time you hire — including for the account coordinator who logs in twice a week and the freelance designer you keep on for three months. A flat workspace price decouples headcount from software cost. Neither model is morally superior; they suit different shapes of business. If you are a four-person shop, Teamwork Basics at $9.99 per user will genuinely cost you less than $59/month, and Teamwork's free plan for up to five users costs nothing at all. Say the quiet part out loud: below about six people, per-user wins on price. Above about ten, flat pricing pulls away fast, and the gap at Accelerate-tier features is not close.

Trying both. Teamwork.com lists a 14-day free trial. Wieldy has a 7-day free trial on every plan with no credit card required (14 days when you sign up through a partner link), month-to-month, cancel anytime. Wieldy also runs a live demo workspace loaded with sample agency data that opens from wieldyapp.com with just an email — no account, no sales call.

Where Teamwork.com is the better choice

This section is not a straw man. There are agencies that should buy Teamwork.com and not Wieldy.

• You bill hours × rate. If your commercial model is time and materials, and you need deep timesheet approval, billable-rate hierarchies and budget-burn reporting down to the task, that is Teamwork.com's home ground and it has years of iteration behind it.
• You need resource forecasting across a large delivery team. Capacity planning across 30 designers and developers is a genuinely hard problem. Teamwork.com's capacity planning (Accelerate and above) is built for it.
• You are already standardised on the Teamwork ecosystem. If your support desk, workflows and client habits are already wired into Teamwork products, the switching cost is real and rarely worth paying for a marginal gain.
• You have fewer than five people. Use the free plan. Come back when you hire.
• You want a mature, established product. Teamwork.com has a long-running ecosystem and integrations. A newer product cannot claim that track record, and it is a real advantage worth naming.

If project-management depth is your top priority above everything else, stay where you are. If you want the money side handled but Wieldy is not the fit, the other serious options in this category are Productive.io (per-user, from around $10-12 per user/month on Essential and $25 on Professional, minimum 10 users, prices per productive.io/pricing, September 2026 — see our Productive.io alternatives roundup), Scoro (per-user modular bundles from $17 to $57 per user/month, minimum 5 users, per scoro.com/pricing, September 2026 — see our Scoro alternatives roundup), Function Point ($53 per user/month annually on Standardize, $62 on Optimize, no minimum seat count published, per functionpoint.com/pricing, September 2026) and Accelo (no public pricing — custom quote after a demo, with guided onboarding that typically runs weeks, per accelo.com/pricing, September 2026 — see our Accelo comparison).

Three things Teamwork.com was not built to do

These are the three places where a project-first tool runs out of road for a marketing agency. Verify each one on Teamwork.com's own site before you decide — feature sets move.

Tiered sales commissions

Here is the actual workflow. A rep closes a $4,000/month retainer on a twelve-month term (an illustrative figure, not Wieldy data). Commission is owed at a tiered rate — say one rate up to a monthly quota and a higher rate above it. It accrues month by month over the life of the retainer, not as a single payout on signature. It only becomes payable when the client actually pays the invoice, because paying commission on unpaid revenue is how agencies fund their clients' cash flow by accident. And once earned, it has to land in payroll with the right tax treatment.

Today, almost every agency handles this in a spreadsheet that the owner maintains, that nobody else fully trusts, and that triggers an argument every quarter. Wieldy models tiered sales commissions natively on every plan including Growth, links them to invoice payment status, and feeds them into payroll and HR records in the same system.

Teamwork.com's published pricing and feature pages describe time, billing and invoicing rather than sales commission plans. Whether a tiered, payment-gated commission scheme can be approximated with custom fields and reporting is a fair question to put to them — check with Teamwork.com.

Media-buying money flow and reconciliation

This is the differentiator most software in the category ignores entirely. If you buy media, the money flow looks like this: the client transfers ad budget to you, you hold it, spend goes out across Meta Ads and Google Ads over the month, and at month end the spend, the budget held, the management fee and the client invoice all have to reconcile. Get it wrong and you are either funding client spend from your own working capital or quietly billing for budget you never spent.

A project management tool cannot see any of this, and it is not a criticism of the tool — the money never touches a task. There is no ticket, no timesheet and no milestone attached to a large chunk of ad spend.

Wieldy Pro includes tracking media-buying money flow and reconciliation, with live Meta Ads and Google Ads sync so the spend figures come from the platforms rather than a manual export. If you do not buy media, ignore this section entirely — it is worth nothing to you. If you do, it is usually the reason the conversation ends here.

A branded client portal and automated monthly reports

Wieldy Pro includes a white-label client portal with approvals, e-signatures on proposals and contracts, and automated monthly client reports — in the $105/month launch price, with no per-client fee. Adding your twentieth client costs nothing.

Compare the alternative stack honestly: a project tool for delivery, plus a dedicated reporting product such as Agency Analytics for the monthly client report, plus a separate e-signature tool. Three subscriptions, three logins, and client data copied between them. Teamwork.com does offer client-facing collaboration features — check their site for what is included on your tier and whether white-labelling is available where you need it.

Side-by-side: what each platform covers

"Check with Teamwork.com" means exactly that: we have not confirmed it on their own site, so we will not write "no". Teamwork.com figures and tier names per teamwork.com/pricing, September 2026.

The tool-count question: what each one replaces

A typical 15-person marketing agency is paying for roughly nine things: a project tool, a CRM (HubSpot or Pipedrive), accounting (QuickBooks or Xero), a payments processor (Stripe), a commission spreadsheet, a client reporting tool (Agency Analytics or similar), an e-signature tool, a chat app, and a shared drive — plus the ad platform tabs that nobody counts as a tool but everyone lives in.

Teamwork.com absorbs the project tool, time tracking, and invoicing on Accelerate. Wieldy absorbs the project tool, CRM, proposals, invoicing and card payments, commissions, payroll and HR records, chat, content calendar, client reporting, e-signatures, the company drive, email marketing, and the ad-spend view — all inside one workspace.

And here is what Wieldy does not do, plainly: it is not a dedicated SEO tool, it is not a social-media scheduler, and it is not a full accounting ledger. It exports to your accounting system. Keep QuickBooks or Xero. Keep your SEO stack. If someone tells you one platform does literally everything, they are selling you something.

The real number to compare is not the line item on one invoice. It is total stack cost plus the hours your ops person spends rekeying the same client data into four systems every month. Price that at their hourly cost and the arithmetic usually changes. The agency profit margin guide is a useful frame for that exercise — or run your own numbers through the agency profit calculator.

Migration and getting started

What moves easily: your client list, contact records and project list, via CSV export from Teamwork.com and import into Wieldy. Task history moves in the same way, though hierarchy and custom fields usually need tidying after import.

What needs a decision before you import anything: how your retainers are structured (fixed monthly fee, fee plus media, retainer with rollover hours — see pricing your agency retainers), what your commission tiers actually are once written down, and which Meta and Google ad accounts to connect.

What does not move cleanly: historical time entries and invoice history. Keep your Teamwork.com account read-only for one full billing cycle so you can reference it, then close it.

The sequence that works: run one client end to end in Wieldy for a month — proposal, invoice, delivery, report, commission — before you move the whole agency. One real client will surface every structural decision you skipped.

Wieldy is month-to-month, cancel anytime. There is no dedicated migration or import tooling to promise yet — the practical route is to start from the free trial or the live demo, and talk to the team directly about moving your existing data: contact Wieldy.

Security, access and AI

Each agency's Wieldy workspace is isolated. Access is role-based — owner, account manager, sales rep, HR and staff — so a sales rep sees their pipeline and their own commission, not the payroll file. Two-factor authentication is optional and available.

The built-in AI assistant answers questions about your agency's own live data by text or voice: who owes money, profit this month, which retainers renew soon. It can also take actions, limited to whatever that user's permissions already allow — it cannot become a back door into data the person could not otherwise see. Limits are 200 questions/month on Growth, 900 on Pro and 1,200 on Scale. It speaks English and Arabic, including Egyptian and Gulf dialects.

We are not going to characterise Teamwork.com's AI features here. Read their own page and compare.

Frequently asked questions

Is Wieldy a Teamwork.com alternative?

Yes, for marketing, digital and creative agencies. Wieldy covers projects and tasks like Teamwork.com does, then adds retainers, invoicing, tiered commissions, payroll, CRM and media-buying money flow. It is a weaker fit if your priority is deep timesheet and capacity-planning depth for hourly billing.

How much is Teamwork.com for 15 users?

Teamwork.com Basics is $9.99 per user/month billed annually — about $149.85/month for 15 users. Accelerate, which adds capacity planning and invoicing, is $24.99 per user/month annually — about $374.85/month for 15. Source: teamwork.com/pricing, September 2026. Wieldy Pro is $105/month flat (launch price) for 15 seats.

Does Teamwork.com handle sales commissions?

Teamwork.com's published pages describe time tracking, billable rates and invoicing rather than sales commission plans. A tiered scheme that accrues over a retainer and pays only when the client pays would likely need custom fields, reporting and a spreadsheet alongside. Ask Teamwork.com directly before assuming either way.

Can Wieldy replace both my project tool and my invoicing tool?

Yes. Projects, tasks, clients, retainers, proposals, invoicing and online card payments are all on Wieldy Growth at $59/month (launch price) for 6 seats. Keep QuickBooks or Xero as your accounting ledger — Wieldy exports to accounting rather than replacing it.

Does Wieldy charge per client?

No. Wieldy charges a flat price per workspace: $59/month for 6 seats, $105 for 15, $174 for unlimited (current launch pricing). There are no per-client fees and no per-seat add-ons within a plan's seat count. Adding your twentieth client costs nothing extra.

Can I try both before deciding?

Yes. Teamwork.com lists a 14-day free trial and a free plan for up to 5 users. Wieldy offers a 7-day free trial with no credit card (14 days via a partner link) plus a live demo workspace with sample agency data that opens from wieldyapp.com using just an email.

Does Wieldy do time tracking and resource planning at Teamwork's depth?

No. Wieldy tracks time and workload well enough for retainer delivery, but Teamwork.com's timesheet approval flows, billable-rate hierarchies and capacity forecasting are deeper. If hours × rate is how you make money, that depth matters and Teamwork.com is the stronger tool.

Try it before you decide

Two ways to check this yourself, neither of which involves a sales call:

1. Open the live demo. Go to wieldyapp.com, enter an email, and a demo workspace loaded with sample agency data opens — retainers, invoices, commissions, media spend. No account, no credit card.
2. Start the free trial. 7 days on any plan, no credit card required (14 days through a partner link). Run one real client through it.

Flat pricing per workspace. No per-client fees. Month-to-month, cancel anytime.

And a standing request: if anything on this page about Teamwork.com is out of date or wrong, tell us and we'll correct it. We will fix it, re-verify it, and update the date at the top. Comparison pages that never change are comparison pages nobody checked.

Teamwork.com, Productive.io, Scoro, Accelo, Function Point, Agency Analytics, ClickUp, Monday.com, Asana, HubSpot, Pipedrive, QuickBooks, Xero and Stripe are trademarks of their respective owners. All third-party pricing on this page was taken from the vendors' own public pricing pages in September 2026 and may have changed.